Browse our free reunion planning guides below — pick the one that matches where you are in the process.
How to Plan a Class Reunion
A complete guide from committee setup to the final group photo.
Class Reunion Checklist
A practical timeline checklist from 12 months out to follow-up.
Reunion Planning Tool Comparison
How dedicated reunion tools differ from chat groups, spreadsheets, and email chains.
Klassentreffen planen
Die deutschsprachige Schritt-fuer-Schritt-Anleitung.
Why Use a Planning Guide?
Reunion planning always seems to expand to fill the time you give it — and then some. Committee members join and drop out, guest lists grow as classmates get back in touch with each other, and the venue you wanted for a Saturday in June gets booked eight months out. A written guide breaks the process into a timeline you can actually follow, so nothing gets forgotten between the first planning meeting and the night of the event. Each guide below focuses on a different stage: getting started, tracking every task on a timeline, and picking the right tool to run the whole thing.
Frequently Asked Questions
How far in advance should we start planning a class reunion?
Most committees start eight to twelve months before the date for a reunion of fifty or more guests. That gives enough time to book a venue, track down classmates who have moved or changed their names, and run a two-stage invitation (save-the-date, then formal invite) without rushing anyone. Smaller reunions of twenty to thirty people can work with three to four months of lead time.
What does a typical class reunion cost per person?
Budgets vary by venue and catering choice, but most reunions land between fifty and one hundred fifty dollars per person once venue rental, catering, decorations, and a photographer are added up. The full planning guide breaks this down step by step, and the checklist includes a milestone for setting your per-person target early, before you start comparing venues.
Do we need special software, or can we just use a group chat?
A group chat works for a handful of close friends, but it falls apart once a guest list passes twenty or thirty people: RSVPs get buried, payments are hard to track, and nobody remembers who was supposed to bring what. The tool comparison guide walks through where spreadsheets and chat groups break down and what a dedicated reunion planning tool like Joynly handles instead.
What's the difference between the planning guide and the checklist?
The step-by-step guide explains the reasoning behind each stage of planning, such as why to book a venue before sending a save-the-date, or how to structure the evening's program. The checklist is the same process condensed into a printable, phase-by-phase task list you can work through and tick off as you go.
Is Joynly free to use for planning a reunion?
Yes, Joynly is free for reunions with up to twenty guests, covering the guest list, invitations, RSVP tracking, budget, bring-list, and photo gallery. Larger reunions can upgrade for a flat one-time fee rather than a recurring subscription.